Microsoft Teams Creation Policy

Microsoft Teams Creation Policy

Microsoft Teams is an approved collaboration tool used to support communication, teamwork, and productivity across the organization. To ensure Teams are created and managed in a consistent, secure, and effective manner, all new Teams must be requested through the Teams Creation Request service.

Team Creation Guidelines

• Each Microsoft Team must have a defined purpose aligned with business or operational needs.
• A minimum of two owners is recommended to ensure continuity and ongoing management.
• Team names should follow established organizational naming conventions and clearly reflect the team’s purpose.
• When a Team already exists for the same function, the requester may be directed to create a channel within the existing Team instead of creating a new Team.

Ownership and Responsibilities

Team owners are responsible for:

• Managing team membership and access permissions
• Ensuring content and collaboration remain appropriate and compliant with organizational policies
• Reviewing membership regularly and removing users when access is no longer required
• Requesting updates or decommissioning the Team when it is no longer needed

Lifecycle Management

• Teams created for short term or project based work should include an anticipated end date or review period.
• The organization reserves the right to review, archive, or remove inactive or unused Teams in accordance with retention and governance practices.