Microsoft Teams Creation Policy
Microsoft Teams is an approved collaboration tool used to support communication, teamwork, and productivity across the organization. To ensure Teams are created and managed in a consistent, secure, and effective manner, all new Teams must be requested through the Teams Creation Request service.
Team Creation Guidelines
- Each Microsoft Team must have a defined purpose aligned with business or operational needs.
- A minimum of two owners is recommended to ensure continuity and ongoing management.
- Team names should follow established organizational naming conventions and clearly reflect the team’s purpose.
- When a Team already exists for the same function, the requester may be directed to create a channel within the existing Team instead of creating a new Team.
Ownership and Responsibilities
Team owners are responsible for:
- Managing team membership and access permissions
- Ensuring content and collaboration remain appropriate and compliant with organizational policies
- Reviewing membership regularly and removing users when access is no longer required
- Requesting updates or decommissioning the Team when it is no longer needed
Lifecycle Management
- Teams created for short term or project based work should include an anticipated end date or review period.
- The organization reserves the right to review, archive, or remove inactive or unused Teams in accordance with retention and governance practices.